Dear Swim for Hope Organizer(s):

Thank you for agreeing to volunteer your time to organize Swim for Hope for your swim club. Your efforts are greatly appreciated by swimmers and our cancer patients and their families.

The purpose of this Web site is to outline some important points that, as an organizer, you should be aware of in order to make your event a success!

The suggested format for the swim itself is:

	7:00 p.m. --	7:30 p.m. ---	50's		3:00 a.m. --	4:00 a.m. ---	400's
	7:30 p.m. --	8:00 p.m. ---	100's		4:00 a.m. --	6:00 a.m. ---	200's
	8:00 p.m. --	10:00 p.m. ---	200's		6:00 a.m. --	6:30 a.m. ---	100's
	10:00 p.m. --	12 midnite ---	400's		6:30 a.m. --	7:00 a.m. ---	50's
	12 midnite --	3:00 a.m. ---	800's

This format is designed so that everyone can get some rest during the night.

A relay is defined as a race between teams in which one member of each team successively covers a specified portion of the course. Each club who wishes to participate must divide their club into equal teams according to number, ability and age. These teams must be made up of swimmers who are registered with the club.

Some clubs will have 5 or 6 teams and some only 2. Team size should be 15. To be in the running for Top Distance team the distance each team has swum must be recorded during the night.

Please note the following important dates:

• Friday, January 29, 2010:
  Deadline for submission of T-shirt numbers and sizes.
• Friday, February 12, 2010:
  Scheduled Official Launch.
• Noon on Monday, March 22, 2010:
  Swim Club Totals Sheets are due at Swimming Newfoundland and Labrador.
• Monday, March 29, 2010:
  Deadline for monies to be deposited.

Note: Each week a club is late in getting their paperwork in, they will forfeit 5% of the funds designated for their club. This money will go directly back to the Dr. H. Bliss Murphy Cancer Care Foundation.

Corporate Sponsor Letter:

• These letters explain the event to potential donors ie. businesses and should be included with your requests. They can be given out to your swimming families or used by your club committee.

Pledge Sheets:

• To be used by all swimmers participating. These are to be returned to the Dr. H. Bliss Murphy Cancer Care Foundation after the event. Please ensure they are LEGIBLE and ALL INFORMATION IS INCLUDED in order to ensure a tax receipt will be issued!!

Information:

• Information to distribute to parents on the Dr. H. Bliss Murphy Cancer Care Foundation’s and Information on How Your Gift Helps Cancer Patients.

Posters:

• Swim for Hope Posters will arrive in early February to be placed at your pool and around your community!

T-Shirts:

• Swimmers must raise at least $50.00 in donations in order to receive an event t-shirt. The t-shirt is not for sale and extras cannot be purchased.